“Efficiency is a measurable concept, quantitatively determined by the ratio of useful output to total input.”
When it comes to an IT projects, efficiency is all about figuring out how you can be more effective by using fewer resources to achieve your goal.
How can I maximise the targeted results, using the least amount of resources and time?
To answer this question, you need to follow a few steps with methodology…
Measure productivity across the organisation
The first step of any improvement starts, of course, with perfect knowledge of your organisation, with its strengths and weaknesses. Analysing your optimal areas of productivity as well as your common sources of loss, so you can have an organisation-wide view of cost drains on productivity. Organisational efficiency should be measurable time-based and effort based. The use of metrics and processes to measure and manage your efficiency is part of good practices.
Raise awareness of costs and productivity inefficiencies
Make your results available inside your organisation and share the analysis of loss and benefit factors. Driving a complete analysis of causes and consequences, will help to prepare your action plan. You can also align the reward system with your cost optimisation, with the setting of a model that allows you to evaluate reward plans based on metrics and allocate resources based on the return on investment.
Identify the optimal areas for improvement action
Benchmarking your processes to identify wasted or duplicated efforts, and redesigning processes to balance delivery efficiency and effectiveness. Bringing opportunities to life in ‘to-be’ models that show a clear benefit and can be easily implemented through your organisation. Working on responsibilities split, especially among key roles can also contribute to improve quality and increase engagement.
Boost productivity to drive competitive advantage
Implement and share your action plan and keep regular measurements to track progress. Develop strategies to respond and improve by assessing work products against automation, optimisation and improvement opportunities. Bringing up a certain level of flexibility into the organisation, such as crossed roles or pooling resources can also help to increase global performance and reduce the costs.
With these simple first steps, you’ll gain a better overview of your organisation efficiency and you’ll be ready to start your improvement journey!